Administrative Assistant: Development
The Rhode Island Foundation is the largest and most comprehensive funder of nonprofit organizations in Rhode Island, and raises an average of $35-40 million per year from generous and visionary donors. Since 1916, the Foundation has aligned its fundraising, grantmaking, and civic leadership efforts to address Rhode Island’s most pressing issues and the needs of diverse communities. The Foundation is a dynamic, fast-paced workplace. Its dedicated employees are committed to creating positive change in Rhode Island.
The Foundation is currently seeking an Administrative Assistant to work within our Development Department, providing top administrative support to the Senior Vice President of Development and five experienced development officers; with a focus on attention to detail, customer service, accuracy, and speed.
Duties include direct high-level customer service to donors, prospects, professional advisors, and Foundation colleagues via phone, email, and in-person; complex scheduling and calendar management on behalf of department staff; and administrative tasks, such as preparing department staff for and the tracking of all external meetings, managing expenses and expense reports, greeting guests, reserving and preparing in-person and virtual meeting spaces, coordinating catering for small and mid-size groups, working within the Foundation’s databases of record, providing basic research, electronic filing, preparing meeting agendas and minutes, preparing correspondence and proofreading, managing spreadsheets, assisting with cross-departmental mailing lists, and general coordination, and more.
Accuracy and extreme attention to detail are essential to successfully filling the requirements of this job.
The ideal candidate will have a minimum of five years’ experience as an Administrative or Executive Assistant; experience in a professional office setting with customer contact, the ability to balance competing priorities and work with multiple team members in a collaborative manner, and exceptional organizational skills.
The ideal candidate will have strong technology skills; including data entry and report generation, document preparation, proficiency in Microsoft Office suite programs, and familiarity working with databases.
The ideal candidate must have a positive attitude; and be committed to, and driven by, the Foundation’s mission and vision - and to equity for all.
A college degree or administrative assistant certificate is preferred.
The Rhode Island Foundation encourages a diverse work environment and is an equal opportunity employer. We offer excellent benefits and a competitive salary.
To apply, please email your resume, cover letter, and salary requirements to firstname.lastname@example.org