The Rhode Island Foundation is the largest and most comprehensive funder of nonprofit organizations in Rhode Island, and raises an average of $35-40 million per year from generous and visionary donors. Since 1916, the Foundation has aligned its fundraising, grantmaking, and civic leadership efforts to address Rhode Island’s most pressing issues and the needs of diverse communities. The Foundation is a dynamic, fast-paced workplace. Its dedicated employees are committed to creating positive change in Rhode Island.
The Foundation is currently seeking an Administrative Assistant to work within our Strategy & Community Investments Department.
The Administrative Assistant will provide critical support for the Department, primarily to the Foundation’s Grants team and Capacity Building program. Specifically, the position will perform administrative tasks in support of the Vice President of Grant Programs, and may also support Grant Program Officers, Strategic Initiative Officers, and provide event support for the Foundation’s Capacity Building programs. Duties include direct high-level customer service via phone, email, and in-person, complex scheduling and calendar management on behalf of the Vice President of Grant Programs, and administrative tasks such as managing expenses and expense reports, greeting guests, reserving and preparing in-person and virtual meeting spaces, coordinating catering for small and mid-size groups, working within the Foundation’s databases of record, preparing meeting agendas and minutes, preparing correspondence, assisting with cross-departmental coordination, and more.
Accuracy and attention to detail are essential to successfully filling the requirements of this job.
Familiarity and comfort navigating the Foundation’s grants programs and processes will be an essential skill for the Administrative Assistant, in order to deliver high quality customer service both internally and externally.
The ideal candidate will have a minimum of two years’ experience as an Administrative Assistant; experience in a professional office setting with customer contact is preferred, as well as technology skills including data entry and reporting, document preparation, proficiency in Microsoft Office programs, and some familiarity working with databases.
A college degree or administrative assistant certificate is preferred. Experience with grant funded programs can be substituted for education.
The ideal candidate should be a strong team player who is customer-focused, dependable, proactive, adaptable in a fast-paced work environment, and who is detail-oriented, timely, able to balance competing priorities and work with multiple team members, and must be organized.
The ideal candidate must have a positive attitude and commitment to the Foundation’s mission, vision, and to equity for all.
The candidate must also have strong problem solving and analytical skills, strong verbal and written communications skills, and approach working as part of a team in a collaborative manner.
The Rhode Island Foundation encourages a diverse work environment and is an equal opportunity employer. We offer excellent benefits and a competitive salary.
To apply, please email your resume, cover letter, and salary requirements to firstname.lastname@example.org